Travel Reimbursement

Forms

• Travel Expense Voucher – Use through December 2022
• Travel Expense Voucher – Use starting January 1, 2023

• MARAMA Expense Voucher Instructions
• MARAMA Travel Expense Voucher Submittal Checklist

General Guidelines

Hotel: MARAMA will reimburse up to the government rate plus tax unless otherwise noted. A receipt is required for reimbursement.
Travel: MARAMA reimburses mileage at the current IRS Revenue Service rate per mile for each mile driving to and from the meeting location.
Mileage Reimbursement Rate: 62.50 cents per mile through 12/31/2022 with an increase to 65.50 cents per mile as of 1/1/2023.
Receipts: Included receipts for tolls, parking, taxis, shuttles, and any other travel costs are required for reimbursement.
Transportation tips: Tips for taxi, bus, shuttle and airport limousine services are limited to 15% of the total fare amount and must be included on the receipt.
Transportation Cost: To minimize costs, airline tickets should be purchased at least 21 days prior to departure and coach class should be purchased. Receipts are required for reimbursement.
Not Covered Expenses: Items that MARAMA will NOT reimburse: Alcohol, Lost Receipts, Cash Tips, Baggage Fees, Travel Insurance, and Travel Agency Fees.
Meals: MARAMA follows the reimbursement limits set forth by the Maryland Department of Budget and Management. Maryland meal rates for high cost metropolitan areas are available at: Maryland.gov.

Actual costs of meals will be reimbursed with or without receipts up to the (below) limit set forth each year. Reimbursement from meals in “High Cost Metropolitan Areas” rate, may be reimbursed up to the higher rate allowed, but detailed receipts are REQUIRED.